Create, Send, and Manage Invoices in One Place
Turn completed job hours into professional invoices without leaving Tail AI. Build invoices directly from your tracked crew time, send them to clients when a job wraps up, and mark them paid when payment arrives. The invoice report gives you a full view of every invoice across all your jobs — amounts, clients, and payment status at a glance.
- Build invoices directly from tracked job hours
- Send to clients and track payment status
- Mark invoices paid or edit them anytime
- Invoice reports showing all outstanding and paid invoices
Know Your Profit Margin on Every Job
Revenue means nothing if you don't know what's left after labor costs. Tail AI's Profitability by Project report shows the profit and margin for every job — so you can identify which sites are making money and which are eating into it. Set a billable rate per client and internal cost rates for each crew member, and Tail AI calculates your real margins automatically.
- Set a billable rate for each client
- Set internal cost rates per crew member
- Profit and margin calculated per job in real time
- Spot low-margin jobs before they become losses
Streamlined Payroll & Invoicing
Export time sheets to Excel for payroll processing or sync directly to QuickBooks. Keep job costing accurate and get crews paid on time without manual data entry.
- One-click Excel export for payroll
- Direct QuickBooks sync for invoicing
- Accurate job costing without double entry
- Support for different pay rates by crew member
Track Every Hour on Every Job Site
Construction and landscaping jobs involve many moving pieces — site prep, labor, equipment, and subcontractors. Track time at the task level so you know exactly where crew hours are going and can bill clients with complete accuracy.
- Track time by job, crew member, and task type
- Log labor, equipment, and travel time separately
- Export detailed reports for client invoicing
- See which jobs are most time-intensive
Built for the Field
Every feature designed for contractors, landscapers, and field service businesses.
Job Site Tracking
Track time by job site and task. Know exactly how many hours go into each project for accurate billing and estimates.
Learn more →Budget Overrun Alerts
Get email alerts when job hours drop below 20% of estimates. Catch overruns before they eat into your margins.
Learn more →Excel Time Reports
Export detailed crew time sheets to Excel. Perfect for payroll processing, client invoicing, and job costing.
Learn more →AI Job Reports
Generate custom reports analyzing job profitability, crew productivity, and time allocation across projects.
Learn more →Project Scheduling
Sync job schedules with Google Calendar. Keep crews, clients, and subcontractors aligned on timelines.
Learn more →QuickBooks Integration
Sync time entries to QuickBooks for invoicing and payroll. Keep job costing accurate without double entry.
Learn more →